It is a critical aspect of a leadership role that you communicate effectively. There is an old saying, “It’s not what you say, but how you say it.” Communication can be what defines a poor leader from an exceptional one. Working at effective communication is a key to good leadership. Some leaders this comes naturally, however it can be a strategy that can be acquired and improved.
Good communication helps eliminate misunderstandings and can encourage a healthy and peaceful environment. Efficient communication will assist in producing the end results required.
When your communication is understood the process of carrying out tasks and projects will be made easier.
Helps to Communicate Effectively
These are general proposals and the word “people” is used throughout. For different environments and settings this could be changed to team, congregation etc and adapted accordingly. Your heart condition effects much of what you do and how you communicate.
1. Open Meeting
It is easier to communicate your passion and how you feel via open meetings. In this kind of forum, people will not only hear what you are saying, they will also see and feel it. This approach is one of the best approaches to communicate effectively with people.
In official settings, communication via email remains potent. It enables you to communicate key aspects of your message. See my blog on “Suggested email communication”.
Experts have been able to show that some people understand better when you talk to them on a one-to-one basis. This is more effective in person and not via telephone or email. Eye contact with them assists in the message being received and understood.
4. Use Presentations
There are those that grasp messages more easily when pictures and sounds are involved. Using presentations like Microsoft Power Point to communicate with people will give them the opportunity to refer back to it, also it can make understanding of your point easier for them to grasp.
5. Communication via Training
Training should be tailored towards communicating certain information to people, and allow them to learn new skills.
6. Use Simple Words
The truth is that everybody cannot be on same page when it comes to vocabulary. Therefore, to be effective in your communications with people, use words that can be easily understood. When ambiguous words are used, you can be misunderstood with undesirable results and/or waste time having to explain yourself.
7. Listen to People
Communication many times is to be a two way operation. Don’t just talk because you are the leader without listening to anyone else. Encourage them to open up so you can be well guided when communicating in the future with them. Be prepared to listen and evaluate and possibly change if advantageous. You have two ears and one mouth – so be prepared to listen as well as speak.
8. Use Body Language
Your body language will pass your message faster and better. Master the art of using body language when communicating with people. People even though not trained read and sense body language which has an impact on their reactions. Standing, sitting, using smiles, body contact such as handshakes, and hugs in the appropriate times, and eye contact.
9. Use The Appropriate Tone of Voice
One word can mean a different thing when said in a different tone of voice. Make sure you use the appropriate tone of voice to communicate your message to people so that you won’t be misunderstood and discourage, demotivate people or cause them to shut down completely out of fear.
10. Avoid Unnecessary Repetition
If you want your people to take you serious, never sound like a broken record and don’t beat a dead horse. Tell your people what you want them to know or do and ask them if they are clear about it. If they are not, only then do you repeat what you have said.
11. Create a Receptive Atmosphere
To effectively communicate with your people, you must create a receptive atmosphere. Avoid a tense environment at all costs because when you communicate in an overly intense manner, the message you are trying to share might not be well understood or retained.
12. Be Humorous
Using friendly jokes not cynicism or sarcasm when communicating with people will help pass your message along in a more relaxed way. This method of communication has been proven to be a highly effective way of reducing tension. When the atmosphere is unfriendly and intense, being humorous assists.
13. Be Articulate
Communication is indeed a skill that can be learned especially if you want to lead any group of people. Being articulate when you communicate to people makes it easier for them to understand your message.
14. Encourage Feedback
Don’t just talk and walk away. Allow room for feedback if not immediately at a later time, and express appreciation for their thoughts even if you don’t agree. Remember disagreement doesn’t have to mean disunion.
15. Be Appreciative
Be courteous and express appreciation and encouragement.
When communication is hampered, it can sidetrack the entire effort.
There is a need to work hard at communication and in some instances demonstrate grace.